Senior Finance Assistant – GS9

SCOPE OF WORK: The Senior Finance Assistant will provide accounting support to ensure efficient operation of the Great Lakes Trade Facilitation and Integration Project under the direct supervision of the Finance Expert and overall supervision of the Director Budget and Finance. The Project Accountant will be required to provide financial and accounting services relating to processing and recording of financial transactions and financial reporting.


  • Ensure expenditure and payment packs comply with requirements; valid supporting documents, authorizing and signing mandates reflect on documents in line with institutional approvals;
  • Apply general ledger and reporting analysis codes in capturing and recording of financial transactions;
  • Compilation of costing, supporting expenditure estimates, outstanding commitments and contracts;
  • Communicate status regarding unspent/available budget and funds;
  • Handle imprest – processing of expenditure imprest, follow ups on imprests and facilitating retirement of imprest;
  • Be aware of applicable grant management requirements;
  • Update assets and inventory of the grant; with receipts, disposals and other movements;
  • Tag all grant assets and inventory;
  • Reconcile fixed assets register to the general ledger;
  • Compile bank and fund reconciliations;
  • Update payroll expenditure;
  • Maintain financial records by ensuring all documents supporting receipts and payments are matched;
  • Filing of financial records;
  • Carry out follow-ups for receivables and payables;
  • Support the Finance Expert in compilation and provision of information and schedules towards: preparation of monthly management accounts, budget spending reports, cashflow projections, annual accounts and managing significant risks in financial control and accounting;
  • Support the Finance Expert in compilation and provision of information and schedules to facilitate audits and reviews;
  • Support the Finance Expert in implementation of control findings; and
  • Perform other job-related duties as directed by Division Head to achieve COMESA mandate.

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